ERP and e-Procurement Platform | iFORM Information Technologies
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ERP and e-Procurement Platform

ERP and e-Procurement Platform

The Platform supports, in the most efficient way, the management of: e-Procurement, material and warehouse, financial and human resources – Payroll of Public Organizations.

The system can be customized according to the existing Law.

The Platform is a centralized system with which you can manage multiple branches (located in different places) thus allowing you to achieve overall or separate control on real time basis and at the minimum running cost.

The system architecture supports the operation of each branch as an autonomous economical unit or as a sub-unit under the same principal unit. In this direction in the system there are four different hierarchical levels, in each one of an unlimited number of units is supported.

Therefore, with the said system without any additional process for data collection the Organization is able at a real time for monitoring and controlling its economical units and subunits in total or selectively as user’s defined groups.
Through the platform in real time and without any additional transfer or data collection process, there is the ability to supervise and control all of the Supervised Services that provided.

The Following Sub-Systems Are Included

Functional Capabilities

    • It effectively contributes to monitoring and controlling business processes at remarkable speed and security.
    • It comprises of functionalities concerning electronic transactions B2B and B2C, aiming at the expansion of sales networks and b uilding new co-operations.
    • It increases the reliability of your company, minimizing servicing time.
    • It Minimizes mistakes due to human factor.
    • It incorporates high capabilities (e.g electronic documents, automated receiving procedures, updates etc)
    • It is accessible worldwide through any device (PC, tablet, mobile phone etc).
    • It is multilingual, flexible, customizable, expandable, user-friendly and easy to use. It has the ability to be connected with other IT systems or applications.
    • It has minimum time requirements (less than one month) for installation, adaption to the company’s needs, set up, user training and start up of the operation.

    • It is installed in a single point used by enterprises which operate in different sites. It has minimum hardware requirements.
    • It reduces the operational cost of your company
    • It provides you with many capabilities and is offered at low initial and after sale/supporting cost
    • Management of one or unlimited points of operation with multiple structured and non-storage spaces
    • Unified Management of Suppliers, Customers, Creditors, Debtors.
    • Distinction of Products (Services, Merchandise, Products, Semi-finished, Packaging Materials, Consumables, etc.)
    • Full control and management of the Materials based on their specific features such as:
      – Serial Numbers
      – Lot Number
      – Set
    • Manage unlimited associated packaging by species and supplier.

    • Full Traceability from the minimum to the maximum unit of measurement (packaging)
    • Integrated Value Added Services Management
      – Repacking
      – Composition – Assembly
      – Labeling
    • Carrier Management
    • Management of Commercial Activities
      – Orders
      – Supplies
      – Sales
      – Management of Electronic Documents
    • Advanced Order Management (with authorized access)
      – Registration by and Customers
      – Order authorization procedure
      – Back order management, stoppage, partial execution etc. by customer
    • On-line order tracking at all stages (Approving, Picking, Loading, Completing etc.)
    • Import-Return Management
    • Internal Transits – Scaffolding

    • Inventories
    • Quality Control – Commitments
    • Load-Delivering Management
    • Statistical Information
    • General and Special Prints
    • Cash Management
      – Receipts – Payments
      – Manage Open Items
      – Fast Entry – Expenses and Expenses
      – Statistical analysis
    • General Accounting Sub-System
    • Analytical Accounting subsystem
    • Management of Fixed Assets
    • Printing Barcode Labels
    • Full Barcoding support (EAN Standards, other)
    • Hand Held Scanners

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e-Procurement

 

• The system keeps the limitations concerning the Procurement issues according to the law

• It supports electronic Auctions

• The system supports direct assignments and bidding process

• Submit of Inquiries for purchasing. Complete electronic management of files. Interconnection with the Budgeting sub-system.

• Creation of Needs based on Inquiries with multiple criteria. Automated optimization and allocation according to the administrator’s inputs.

• Automated preview of the Purchasing Prices (min, max, average, last) during the Inquiry submission or the Need creation. Electronic files management.

• Complete Tender Management (Phases, Progress, Participants, Results, Objections, electronic file, etc)

• Detailed Contract Management (Phases, Warranties, Deliverables, Payments, timetables)

• Unique Supplier Register

• The system provides definable templates for the common documents (tenders, contracts etc)

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Material and Warehouse Management

 

• Material management based on RFID and Barcode technologies

• Warehouses – Depots are related with Cost Centers and/or Organization Chart
• On line Stock Control

• User definable warehouse subdivisions at multiple levels (Depot, Sector, Position, Shelf, etc)

• Automated process of Deliveries, Purchasing Orders tracking

• Automated process of inter-transfer deliveries between branches/units

• User definable item categories, sub-categories, groups and sub-groups. Items are related with Codes of Budget and CPV.

• Consumption of the materials

• Selling and Purchasing processes

• Inventory process

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Financial Management

 

• Budgeting (Proposals from Sections and Divisions, Composition, Multiple Versions, etc.) for all of the Branches/Units and for each one individually.

• Execution, Monitoring of Revenue and Expense Budget for all Branches/Units and for each one individually.

• Process for transferring of Budget appropriations to the Secondary Units

• Double-entry system full keeping

• Automated process of issuing administrative decisions of Commitments on the Public System

• Automated control of the limitations and correlation of the Commitments and Pay Orders.

• Automated Management Payable – Receivable Accounts

• Automated process for the calculations of each invoice (VAT, Retention, withholding etc)

• Issuing of Pay Orders – Automated process for collecting and imputing Taxes, Retentions etc to third Organizations and Funds.

• Receipt and Payment Management (Financial Management), electronic payments

• General Accounting

• Asset Management – Maintenance

• Automated procedures for closing of the Fiscal Year – Balance Sheet and Results issuance.

• Interoperability with e-Procurement system

• Reporting and Statistics subsystem

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Human Resources Management System – Payroll

 

• Organization Charts

• Personnel Data

• Education Information

• Position – Job Description

• Salary Grades

• Ranks

• Benefits and Bonuses

• Collective – Corporate Conventions

• Assignments, Mobility, Permutations, Allegations of Conventions

• Special Activities

• Working Shifts

• Absences – Furlough

• Sickness Leave

• Penalties

• Loans

• Pay Roll calculations

• Statements / Reports

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MIS Reporting

 

• Tracing of Inquiries

• Item traceability

• Inquiries per Branch/Unit, overall

• Monitoring of purchasing Prices per Item, Supplier

• Tenders Results, multiple criteria (e.g. Supplier per Item)

• Contracts execution, multiple criteria

• Stock control on time basis

• On line monitoring of Budget execution per Branch/unit, overall

• Receipt and Payment Monitoring

• Aggregated (from all Branches/Units) supplier sheet

• Purchasing price differences (%) per item and Branch/Unit

• Totally cost per cost center or per each defined unit on the Organization Chart

• Correlation between Purchasing and Material consumption

• Aggregated Balance Sheets of General Ledger

• Other Reports – Statistics